I am probably one of the most experiences people at uploading documents, for Dental Practice Accreditation, into QIP AccreditationPro. ( A service offered by SmartDentist as it is a really time consuming task)
Yet, I have only just realised that I can make the upload system better for both QIP and myself.
In the past I have named the upload documents according to their content. This results in a messy document list on QIP because QIP sorts the uploaded documents alphabetical.
(see below – very messy)
To create a useful document list
Try naming the document by the action number e.g. the Governance policy becomes ‘1.1.1 Governance Policy’. Then you have a document list in QIP that can be checked against the ADA document evidence list (available as a handy cheat sheet on the ADA website).
This also will help QIP as they do a check to see all your documents are present. Remember that 1.7.1 needs to be listed as 1.07.1 or the sequence wont be correct when you come to 1.15.1 !!
Quality and safety improvements are a continuous aspect of the life of a dental practice. For practices who have completed the ADA Inc. and QIP “Introduction to dental practice accreditation”, time may be near to submit a quality improvement plan.
QIP will supply you with a template for the plan but it can have many different forms.
ACSQHS requires all healthcare organisations to have an organisational quality improvement plan.
How to make a suitable plan
When putting together your quality improvement plan, the ideal is to align your dental practice improvements with one of the actions/criteria set out in the National Health Service Standards (NSQHS). There are 104 core actions/criteria for dental practices and 48 future actions for dental practices to be working towards.
The process of aligning or mapping your practice evidence or documentation to the National Standards criteria was done for you by QIP and the ADA Inc when the practice used the QIP pro accreditation login. Because they made it so easy for practices to progress through and pass accreditation many practices are not very familiar with how the ‘mapping’ worked or what the criteria are that practices need to ‘map’ their quality improvement activities against.
By mapping your quality improvement plan outcome documentation (what you do and how you show you do it) the dental practice will be well on the way to future accreditation and moving to a process that aligns better with the context of your own individual practice.
Check out the SmartDentist youtube on the innovations we have made to help practices both form their own quality improvement plan and work towards their next accreditation.
How SmartDentist works WITH you in dental practice accreditation
What I have learnt in the past year of helping dental practices attain practice accreditation is: the practices that get the most out of accreditation are the ones that move from accreditation being a ‘goal’ to accreditation being a ‘system’.
To make dental practice accreditation a worthwhile process dental practices want to see that they have systems in place that:
– can be used today, tomorrow and in 6 months time;
– are not dependent on the memory or presence of one particular staff member; and
– that make sense in the context of their own work environment.
SmartDentist is about changing accreditation from a goal to a system.
Check out dental practice accreditation with SmartDentist.